vidukon_cardiff | Entries tagged with essential con information

Hi all!

Just a quick clarification on this year's Themed Premieres Vid Show, Creation.

We want to take as broad a view of the theme as possible, so for example, both destruction and decay can be encompassed as part of the creation (and creative!) process. Hopefully this will make for an exciting range of vids! This means you can make a vid with a creation or creative theme, the ciiiiiiiiircle of life, decay, destruction, rebirth, and more we haven't thought of! We can't wait to see what you come up with, and really can't stress enough how much we encourage you to think outside the box, so long as you can link your idea back to the box somehow. (If you are worried whether an idea fits the brief, feel free to drop a member of the concom a line, or chat it over with fellow vidders.)

cosmic_llin

For folks attending this year’s convention in person, there are rooms set aside in the con hotel, the Future Inn Cardiff Bay. These are available at a special convention rate on a first-come, first-served basis. Breakfast is included in the rate.

To book one of these rooms, contact the hotel's reservations team. You can do this by calling 029 20487 111 and following the menu options to be put through to room reservations, or by emailing the team at reservations.cardiff@futureinns.co.uk. You will need to mention that you are attending VidUKon and would like to book one of the rooms in our block, citing the block code 558740. Payment will be taken on the con weekend.

These rooms will be held for us until Friday 31 May, so make sure you book before then!

Rates are as follows:

Friday 28 June - £93 single or £108 twin/double

Saturday 29 June - £144 single or £159 twin/double

Sunday 30 June - £82 single or £93 twin/double

If you’re interested in staying at the hotel but would like to find someone to share a room with, comment on this post or take a look to see who has already commented!

teyla

Hello VidUKon Attendees!

As announced in our recent programming comms, we’re trying something a little bit different this year with the traditional VidUKon vidding workshop. In this post, you'll get all essential information on the new format. At the end, there will be a link to a sign-up form for anyone who'd like to join the Frankenvid fun.

( What’s the traditional VidUKon vidding workshop? )

( How will it work this year? )

( On Choosing Your Own Sources )

( On Defaulting and Pinch Hits )

( Timeline & Sign-up Form )

alwaystheocean

With the con just three months away, we’re preparing for a weekend jam-packed with vids, panels, activities and socialising! The full schedule will be released closer to the con, but we can now share some news about what you can expect to find in it.

First of all, vidshows! Our vidshows for this year will be:

2013 Retrospective (such_heights)
Antagonism (fray_adjacent) (This year's themed submission show following on from last year's Blorbo!)
A Moment In The Sun (evewithanapple)
Embodiment (frayadjacent)
Eurovision (condnsdmlk)
Festivids (findmeinthealps)
How do you love? Like a fist, like a knife (nu_breed)
In the spotlight (findmeinthealps)
Kick Drum Beating in My Chest Again (FairestCat)
Premieres (charloween)
Vidders Choice (brokenmnemonic)

Look out soon for VJs calling for vid suggestions and possibly premieres.

We’ll also have panels including:

Anatomy of a Vid
Aspects of Aspect Ratio
Women Behind the Camera
Year in Vidding

A major update - this year we’re trying something new with the group vidding workshop! The workshop is a big part of the VidUKon experience, but our new hybrid format presents some additional challenges compared to a fully offline or fully online workshop.

So this year, we’re taking the workshop back online, moving it to a pre-con challenge with a longer timeframe, and making some other changes that we hope will retain the chaotic spirit of the workshop while making both running it and participating in it a bit simpler. Watch this space for more detail soon.

And finally, we’ve chosen a theme for this year’s vidder-submitted themed show! The theme is Antagonism. Whether it’s nemeses, enemies to lovers, villains or feuds, we want your vids all about hostility, rivalry, contention and opposition.

More details coming soon on exactly how to submit. The deadline will be May 6. Premieres are particularly encouraged but back-catalogue vids are very welcome too.

Here’s those deadlines again:

May 1 - Vidder’s Choice submissions
May 6 - Premieres submissions, Antagonism submissions, deadline for in-person registration
May 25 - deadline for online registration if you would like a physical conbook or Premieres memory stick
June 9-11 - con weekend!

cosmic_llin

These rooms will be held for us until Monday 10 April, so make sure you book before then!

Rates are as follows:

Friday - £89 single or £102 twin/double

Saturday - £137 single or £151 twin/double

Sunday - £79 single or £93 twin/double

Every room is wheelchair accessible and can sleep up to four people over two double beds. If you’d like to book a room for more than two people, check prices with the hotel as there is an additional charge per person.

Please note that Coldplay will be playing in Cardiff a couple of days before the con, so hotel rooms outside the con block may be scarce and/or expensive, especially if you plan to arrive before the con begins.

If you’re interested in staying at the hotel but would like to find someone to share a room with, comment on this post or take a look to see who has already commented!

frayadjacent

VidUKon 2023 will be held 9-11 June in Cardiff and online. This post will be updated with links to everything you need whether you're attending in person or online.

* All the deadlines in one handy spot.

* Essential information: our COVID-19 policy, harassment policy and FAQ.

* Registration information and registration link (this redirects to conline login if you're not already logged in).

* Guide to submitting vids.

* VidUKon 2023 programming and schedule.

* Sign up to make the Frankenvid -- happening before VidUKon this year!

* Hotel booking and roommate finding thread

* Call for content -- submit your panel and vidshow ideas by the 25th of February.

alwaystheocean

Programming suggestions for VidUKon 2023 are now open! We will be accepting submissions until February 25th 2023.

Please submit your content suggestions, whether for shows, panels, or something else, in this handy dandy google form. Most fields are not mandatory, so if you only have a vid show idea but not a panel or vice versa, that’s fine. Multiple ideas, if you have them, are encouraged, but please be advised that in the (very likely) event of more programming than hours in the con weekend, we will probably only accept one programming item per person. (We do ask that if you have multiple ideas, please submit them individually, just to make our lives a bit easier.)

We’re looking for your ideas for vid shows and panels you’d like to run, and if you have an idea for something new that’s not quite either of those things, we’d love to hear that too.

As ever, we welcome programming ideas from first-time VJs and panellists as well as from veterans - if you’d like to give it a try but you’re not sure where to start, please get in touch! We’re happy to chat it through with you. You’re also very welcome to VJ as a pair or a group.

As the con has grown, so has the number of programming submissions. In the likely event that we have too many programme items to choose from, we will emphasise items that form a coherent and complementary programme, as well as trying to give new VJs and panellists a chance to shine.

We will endeavour to let submitters know whether their item has been selected as soon as possible after the deadline, to allow plenty of time to prepare.

Premieres

As usual, we are seeking brand new, never-before-seen vids for our Saturday night Premieres show.

Anyone with a VidUKon 2023 membership, whether online or Cardiff, can submit a vid. Vids can be any fandom, theme, or style, and there is no minimum level of experience required.

The only requirement is that the vid be completely new, showing for the first time at the con. This means that once you submit it to us, you cannot release it online or show it at any other convention until after the Premieres show on Saturday night of the con. After that you can release the vid as usual. We also ask for one vid for Premieres per vidder.

The deadline for Premieres submissions is May 6th. More information on submitting your vid will be provided nearer the time.

Themed Submission Vidshow

Following the success of last year’s themed submission vidshow, Blorbo From My Show, we’re doing another one! Premieres are encouraged but vids from your back catalogue are welcome.

The theme for this year is yet to be chosen - the concom will be making a decision shortly, but in the meantime we welcome suggestions from the floor! Please comment on this post if you have an idea for a theme.

Vidders Choice

Vidders with a VIdUKon 2023 membership can also submit one of their back-catalogue vids for the Vidder’s Choice show, as in previous years. The deadline for Vidder’s Choice is May 1st, so start having a think about which of your vids you’d like to show off this year!

teyla

As some of you may have already spotted, we have opened up vid submissions! Here’s a quick how-to for vidders who want to submit to our various 2022 shows.

Registered Vidders

As a registered attendee (Cardiff or Conline), you can submit to Premieres, Vidder’s Choice, and the "Blorbo From My Show" themed vidshow. For more info on the shows please see the respective announcement posts. To submit your vid, please:

Go to your dashboard and, in the "Submit Videos" tab, click to add your vid to the respective show. Fill in all required information and click "Save". Voila, your vid has been submitted to Conline!

Note on IVDB: If your vid is not yet in Conline’s IVDB (Internet Vid Database), you’ll have to add it using the "add to database" link in the vid submission form. This will be the case for all premieres, as well as all non-premiere vids that haven’t had a chance yet to end up in this database.

How to add vids to IVDB is fairly self-explanatory after you click on the link. Please try to use the suggested tags for all fields where they exist (Conline will suggest them to you as you type). If you need to create new tags, try to follow the IVDB tagging guidelines wherever possible. They are very long. There is no need to read the whole thing, just pick out the bit that’s relevant to the tag you want to create. If you’re having trouble, ping us on Discord or send us an email, we’re happy to help.

Very important second step! After submitting through Conline, please upload a hardcopy of your vid on the Vid Upload page. The upload links will take you to a Mega site where you can drop your file in to upload. Please make sure to name your vid as specified on the Vid Upload page!

Edited to add a completely optional third step for premieres: add your premiere to the AO3 premieres collection! (Follow the link for more info.)

Unregistered Vidders

Even if you aren’t planning to attend and haven’t registered to VidUKon, you can submit a premiere. To submit a premiere as an unregistered vidder, please do the following:

Upload a hardcopy of your vid on the Vid Upload page to Premieres.
Email vidukon@gmail.com with the following information:
- the title of your vid
- all vidders who contributed to making it (i.e. you and potential co-vidders)
- all sources (movie/TV show/etc.) that you used
- the audio including title and artist you used
- an unpassworded streaming link to your vid (i.e. an unlisted YouTube link or similar)

As an unregistered vidder, you cannot submit to Vidder’s Choice or the themed vidshow. Edited to add: You can submit your vid to the AO3 premieres collection, if you wish to do so.

All vid submissions are final! Only submit a vid you are happy to show at the con as-is. There is no option to edit your submission after it’s gone through. If you do have to adjust something, please do so by emailing us at vidukon@gmail.com with your request.

We look forward to your vids! Happy vidding!

vidukonnews

Signups are now open for this year’s group vidding workshop!

The group vidding workshop is just what it sounds like - a chance to work in a group to make (part of) a vid. Each small group (about 3-5 people) gets a section of a song to vid, as well as a selection of sources to use, and at the end all of the sections are stitched together to make a miraculous Frankenvid.

The workshop is suitable for everyone from experienced vidders to complete newbies, and in fact being on a team with more practised editors is a great way to get a taste of making a vid if you’ve been thinking about giving it a try! Folks seeking a challenge can offer to be the designated vidder for a team - that is, being the person who actually puts clips on the timeline to bring everyone’s vision together.

The workshop is scheduled over a few hours on the Saturday afternoon of the con. When you sign up, you can select which timezones you can work in, and you will be put in a team accordingly.

Once you’ve registered for the con, you can sign up for the workshop in one of two ways:

If you’d like to be randomly placed in a team, navigate to the workshop in the schedule on Conline, click on it, fill in your availability, select whether or not you’re prepared to be a designated vidder, and then click “I’ll be there!”
If you’d like to form your own team with friends who are also attending, email the concom (vidukon@gmail.com) to let us know. You can choose whether you’d like your team to be open to additional members.

Whatever you choose, please do your best to sign up before Friday 4 June, to give us plenty of time to get teams in order before the con. No new teams will be formed after this date, so anyone signing up will be added to an existing team.

Less than three weeks to go - see you all there! 🎉

vidukonnews

Exciting news - vid submissions are now open for both Premieres and Vidder’s Choice!

If you have registered for VidUKon 2021, you can now submit your vids for both shows via this Google Form.

The deadline for Vidder’s Choice is Saturday 1 May, and the deadline for Premieres is Sunday 9 May. If you want to submit a vid to one or both shows but you don’t expect to be registered before these deadlines, please email us at vidukon AT gmail DOT com, and we will let you know how to get your vids to us.

Premieres

Absolutely any vidder can submit a premiering vid to VidUKon. You do not need to be attending the convention. You do not need to be at any particular level of skill or experience. The vid you submit can be in any fandom, genre or style. It can be a solo vid or a collaboration. The only requirement is that the vid be completely new, showing for the first time at the con. This means that once you submit it to us, you cannot release it online or show it at any other convention until after the Premieres show on Saturday night of the con. After that you can release the vid as usual.

The deadline for Premieres is Sunday 9 May, so make sure to submit your vid before then. You will need both a streaming link and a download link for a video file, for the Premieres DVD. The streaming link should not be passworded, but it should also not be easily found before Premieres, so that people can’t watch the vid beforehand. The downloadable file can be in any common video format.

Vidder’s Choice

Vidders who have registered to attend this year’s convention can submit one of their own existing vids to this show. It can be any vid at all that you've made, so long as it has been previously released. This is an opportunity to highlight a hidden gem, celebrate an old favourite, or maybe even drag a few new people into an obscure fandom!

The deadline for Vidder's Choice is Saturday 1 May, so make sure to submit your vid before then. You will need both a streaming link and a download link for a file (to make curation easier). The streaming link should not be passworded. The downloadable file can be in any common video format.

We can't wait to see your vids!

alwaystheocean

Hi folks, just a reminder that our call for programming content closes a week today, so get those submissions in if you haven’t already! Full details here!

alwaystheocean

Hi folks! This year

sisabet and I are running programming, please feel free to hit us up with questions!

Off the back of the news that we’re back online this year, we’re delighted to announce that we’re open for programming suggestions until March 21st 2021!

In a slight change of pace from previous years, please submit your content suggestions via this Google Form. You don’t need to submit every kind of content suggestion listed, just whatever ideas you have, and multiple ideas, if you have them, are encouraged! (We do ask that if you have multiple ideas, please submit them individually, just to make our lives a bit easier.)

We’re looking for your ideas for vidshows and panels you’d like to run, and if you have an idea for something new that’s not quite either of those things, we’d love to hear that too.

As ever, we welcome programming ideas from first-time VJs and panellists as well as from veterans - if you’d like to give it a try but you’re not sure where to start, please get in touch! We’re happy to chat it through with you.

You’re also very welcome to VJ as a pair or a group.

In the event that we have too many programme items to choose from we will emphasize items that form a coherent and complementary programme, as well as trying to give new VJs and panellists a chance to shine.

Premieres

As usual, we are seeking brand new, never-before-seen vids for our Saturday night Premieres show.

All vidders are invited and encouraged to submit premieres, whether or not they are attending the con. Vids can be any fandom, theme, or style, and there is no minimum level of experience required.

The only requirement is that the vid be completely new, showing for the first time at the con. This means that once you submit it to us, you cannot release it online or show it at any other convention until after the Premieres show on Saturday night of the con. After that you can release the vid as usual.

The deadline for Premieres submissions is May 9th. We’ll give fuller instructions on how to submit closer to the time.

Vidders Choice

Vidders with a con membership can also submit one of their back-catalogue vids for the Vidder’s Choice show, as in previous years. The deadline for Vidder’s Choice is May 1st, so start having a think about which of your vids you’d like to show off this year!

vidukonnews

VidUKon 2020 will take place on June 12-14, 2020, at the Future Inn Cardiff Bay!

Mark the date in your calendars, and keep your eyes peeled for further announcements a little closer to the time.

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Vidukon, 30 May to 1 June 2025, (Bristol & Online)

Entries tagged with essential con information

Programming Update: This Year's Themed Vid Show

Hotel rooms for VidUKon 2024: book by May 31, find a roommate here!

Sign-Ups for Vidding Workshop Now Open!

Programming Update

Hotel rooms for VidUKon 2023: book by April 10, find a roommate here!

VidUKon 2023 links roundup

It's that time again! Vidukon 2023 Call for Content is now open! :D

Vid Submissions Are Open!

Group Vidding Workshop Signups Open!

Premieres and Vidder’s Choice - we want your vids!

Programming Call for Content 2021

Programming Call for Content 2021

VidUKon 2020 Dates

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