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[personal profile] beccatoria
VidUKon 2015 Reminder

Hello everyone!

This is a reminder that registration is currently open for VidUKon 2015. Have you bought your membership yet? It's just over four months until the con, and while attending registrations are currently £40, but on April 10th the cost of an attending membership will go up to £52. Non-attending memberships will be available until registration closes on May 15th and cost £16 right up until registration closes.

So, you're thinking of attending the con or helping support the con through a non-attending membership. That already makes you marvellous! Here are some of the things you need to know:

Additional attending registration options:

* Saturday night dinner - we're currently negotiating with the hotel to arrange a menu for a three-course meal (with vegetarian options). Expect an announcement in the (hopefully) near future confirming the cost and menu options.

* Plus one tickets for Saturday night. These tickets will include access to the Premieres show and dinner.

Programming

We're going to open the forum for the discussion on shows and panels for the convention imminently. Very imminently, if that isn't a redundant tautology. If you're registered with the website, you can join in the conversation. It doesn't cost anything to register, so come and join in the conversation. Now may be the chance for you to volunteer to arrange that vid show you've always wanted to see...

If you can't attend but would like to put something together, let us know too! We'll give priority to registered attendees but it's certainly possible to put together a vid show remotely, and if anyone wants to Skype in a panel or something, that could be awesome.

As with last year, we'll be running VirtUKon alongside VidUKon. Anyone with an attending or non-attending membership will be able to watch the vidshows through the website and see the panels streaming live, spirits of the internet willing. Everyone will get access to VirtUKon a few days after the convention finishes, but if you want to join in or watch along in real time, an attending or non-attending membership is the way to go.

The flagship show of the convention is Premieres. Anyone can submit a vid to Premieres. If you're reading this post, you can submit a vid. The only caveat is that the vid must not have been released anywhere else prior to the con, and every attending and non-attending member of the convention will receive a copy of your video on the convention DVD that's issued. You'll also receive all the appropriate credit in the convention program - which also goes out to all members - and live on in the annals of internet history forever. Don't waste time, though - the deadline for submitting Premieres is April 27th.

Hotel Details:

The con hotel is Future Inns in Cardiff Bay. More details about room rates, facilities and so on can be found at the VidUKon website.

We've reserved a block of rooms - to book one of these, mention to the hotel that you're attending the VidUKon convention when you book. This option is available until April 17th. Depending on which nights you want to book a room for, the following rates apply:

Friday night - £76 for single occupancy, or £85.50 for double occupancy
Saturday night - £89 for single occupancy, or £98.50 for double occupancy.

Those prices include breakfast. For a small additional charge, additional people can stay in each room. The rooms go up to a maximum occupancy of four people, and as a rule of thumb, the charge for adding someone beyong the double occupancy rate was approximately £30 per person last year. There's a thread on the forum for those either looking for roommates or advertising room, and we'll be posting reminders via twitter regularly in the run up to the convention.

Accessibility:

There are wheelchair-accessible rooms available at the hotel, and step-free access to the con rooms.

Our full accessibility policy is available here, including information about content notes for vid shows. If you have specific questions or concerns about any access issue, please contact the con at VidUKon@gmail.com
beccatoria: (vid all the things!)
[personal profile] beccatoria
The VidUKon convention committee are delighted to announce that VidUKon will be returning to Cardiff again. VidUKon 2015 is officially scheduled to take place on the 12th-15th of June in Cardiff Bay.

One of the things we confirmed at VidUKon 2014 is that we're attempting to try and set a quasi-static date for VidUKon for future years rather than polling each year, and the general agreement was that around the same dates as VidUKon 2014 would be a good date. Unfortunately, we encountered clashes with too many other events during the two-week window that was discussed, so we've had to make VidUKon 2015 a little earlier than we'd hoped. I'm not sure exactly what the Speedway is, but it certainly has a dramatic effect on hotel prices. However, this year we're opening registration earlier than usual to give everyone a chance to register early and book VidUKon into your diaries - we'll miss you terribly if you don't come along!

Registration is open now! We've managed to keep ticket prices at the same cost for another year: an Attending Registration is £40 initially and Non-Attending Registration for those who want to support the con but can't attend is £16. Anyone who purchases a Non-Attending Registration will receive a copy of the Premieres DVD and the con programme after the event, as well as access to our streaming convention, VirtUKon, while VidUKon 2015 is happening.

Please note: On April 10th the cost of an Attending Registration increases to £52. Registration will officially close on May 15th.

Registration will initially only be open for tickets. We are investigating options for the traditional Saturday night dinner, but it's rather too early to confirm prices and venues. Don't worry, though; details of the dinner will be confirmed in January, and anyone who has already purchased an Attending Membership will be contacted with details of the cunning plan and the option to buy dinner tickets.

Hotel Details:

The con hotel is Future Inns in Cardiff Bay . More details about room rates, facilities and so on can be found at the Vidukon website.

We've been able to reserve a block of rooms - to book one of these, mention that you're attending the VidUKon convention when you book. This option is available until April 12th, at which point any unbooked rooms will be released back to general booking. All of the hotel details are available on the con website here; if you're looking for roommates, the forum for VidUKon 2015 has been opened up on the website as well.

Accessibility:

There are wheelchair-accessible rooms available at the hotel, and step-free access to the con rooms.

Our full accessibility policy is available here, including information about content notes for vid shows. If you have specific questions or concerns about any access issue, please contact the con at vidukon@gmail.com

Programming:

A post will go up in January 2015 for people to discuss and brainstorm ideas for what vidshows and panels they'd like to see at the con. Programming is reliant on the efforts of attendees, so if you have an idea for something you'd like to organise, let us know on the forum. If you'd like to see some of the shows and panels from previous years, please feel free to investigate the VirtUKon area of the VidUKon website - all of the details from our last four conventions are available there.

If you can't attend but would like to put something together, let us know too! We'll give priority to registered attendees but it's certainly possible to put together a vid show remotely, and if anyone wants to Skype in a panel or something, that could be awesome.

There'll be a Premieres vid show on Saturday for brand new vids. If you'd like to submit a vid to that, whether you're attending or not, please do! The deadline to do so is April 10th. More detailed information about vid submission will be available from January.
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